Monday, June 8, 2009

What you know – you do. What you don’t know – you get help with: 6 Tips for Running Your Business

 

6 Tips for Running Your Business: Lessons From 2 Failed Restaurateurs

Posted: 27 May 2009

Why do restaurants often struggle to succeed? Why are they the first businesses to fold, and often in the shortest amount of time? I believe the answer to these questions goes beyond the adage of "location, location, location".

Too many people open restaurants or eateries on the heels of a great dinner party where somebody said "people would pay money for that". They enter the business with little more than cash and a love of food and drink. And they exit the business with much less than they started with.

Is it possible that one of the reasons the restaurant business is so hard to succeed in, is because some new restaurant owners lack business sense? Possibly. In examining this angle, I learned six very important lessons about how to run a business – any business – by virtue of observing two slack restaurant owners in action.

Here are the six lessons:

1. Don't Stop With What you Know

Simply knowing what makes for good food and good drinks does not guarantee success. Just knowing your trade does not make you a tycoon. Marketing, administration, accounting, and a decent knowledge of the applicable law is crucial.

Our first case study is a local Italian restaurant that I ate at regularly. The food was incredible, the prices were decent, and the owner regularly came out of the kitchen to enjoy a chat with me and my companions towards the end of the evening. He regaled us with passionate stories of learning to cook his Italian menu in Italy, and regularly treated us to beautiful side dishes that reflected his latest culinary creation. He was truly a talented and masterful chef.

You probably know what's coming next. Although he was a passionate and talented chef, that's all he was. He had enough time to chat with us, because we were often his only customers for the night. Within four months of realizing his dream of opening a restaurant, he closed down and declared bankruptcy.

What our chef lacked was the ability to see that simply cooking good food (no matter how good it was) would not get people in the door. People had to know about the place first. If I didn't live down the street, I probably wouldn't have found the place either.

It helps to know enough to understand what you don't know. What you know – you do. What you don't know – you get help with.

2. Delegate to the Experts

Our talented Italian chef – let's call him Mario – refused to get help. He categorically insisted that he couldn't afford a lawyer, accountant, or even a decent server. He literally tried to do everything himself. I'm not even sure he slept.

Once you have figured out what you aren't proficient at (or what you choose not to be proficient at), then it is time to delegate. Hire the right people, to employ their own areas of expertise in your business. It is an investment, and a crucial expenditure.

Think of it this way too – the more people you hire or outsource to, the more people will know about your business. Although it is a very grassroots approach, word of mouth remains one of the best marketing tactics. The more people who have their fingers in the pie, the more buzz your business will create.

But…

3. Don't Hire Your Friends

Hiring friends can be fine – if they are the right candidates for the job. But they can also be the demise of the business if you aren't careful.

Mario had a sister, fresh off the boat from Italy. Although Mario initially tried to handle both cooking and serving, he realized quickly that he had to delegate the front-of-house responsibilities. Unfortunately, between the sister's complete inability to communicate in English, and her less than cordial table-side manner, she was responsible for many a table walking out on the bill.

When this happened, she would disappear into the kitchen, and we would hear her and Mario having an all-out argument at high decibels. Any other tables remaining in the restaurant usually made a speedy exit at this time.

Being family, at least Mario and his sister tried to communicate through their problems. When you hire friends though, lines become more blurred, and constructive communication often goes by the wayside. Mario's sister should never have been waiting tables, and Mario fell down (despite his best intentions) by hiring somebody to help them as opposed to hiring somebody who could help the business.

Sometimes it can't be avoided, if for example your friend really is the best candidate for the job. If you do hire your friends, be sure that other employees don't see evidence of the friendship in the way you treat your friend in comparison to other staff, and be prepared to wear different hats at work and after work.

4. Beware of Promoting from Within

On to the next restaurant in our case study: it is a popular burger joint by day, and a happening bar by night. The location is good, the food is okay, and the customer base is well-established. Our business hero – who we'll call Brad — stepped in as part-owner last year, and the place has struggled ever since.

One of the reasons the place has struggled is because of Brad's strict rules against hiring outside bartenders. In his mind, bartending is an easy "glory" job, and one that all servers aspire to. And so he figured that to improve staff morale and provide incentives to perform, he would only promote servers to bartending positions instead of hiring qualified bartenders from outside.

Although it seemed like a potentially viable way to improve server morale, the business suffered inexplicably for it. The well-performing servers floundered as bartenders. They had very little knowledge of mixology, could not pour drinks fast enough to keep up with the chaotic nighttime demand, and they didn't understand the rhythm required to keep both the servers and the customers sitting around the bar happy. Instead, they were thrown into the fire to learn the ropes, and many ended up quitting and serving somewhere else, rather than ask Brad for their server jobs back and appear ungrateful.

Everybody knows that a busy bar requires a busy (and competent) bartender. The night crowd slowly migrated to another bar down the street that could keep up with the demand.

Beware of the pitfalls of hiring from within:

  1. The promoted employee may not be the best candidate for the job.
  2. If you are promoting employees to management positions, keep an eye out for the potential fall-out that occurs when they are required to delegate to former colleagues who don't yet respect their authority.
  3. What you may see as a glory job and a rewarding promotion may not be viewed as such by your employees.

5. Give It a Week Before You Make a Big Decision

Bartenders aside, Brad had even bigger problems. When all businesses in the area slowed down due to the recession, Brad did his best to take it in stride. But one night, for some reason, everybody decided to eat at his place. The restaurant and bar was packed, with people waiting for tables. Not expecting this busy night, the restaurant was understaffed and struggling to meet the constant stream of orders. Things went from bad to worse when a massive downpour forced all the patio guests inside, with nowhere to sit and meals getting cold. The night was capped off nicely when the head chef walked out.

In the aftermath of this one-night disaster, Brad decided – that night – to double the number of servers on shift at any time. In the ensuing weeks, the restaurant shelled out way more in hourly wages than they had previously, servers were often told to go home half-way through their shift, and each server's share of the pooled tips was considerably diluted. A month later, Brad's three best servers quit.

Brad's snap decisions ended up costing him way more than he paid that one night when everything went wrong.

6. Be Predictable, Even Boring

I initially enjoyed eating at Brad's restaurant. But after ordering the salmon three times, and getting three entirely different dishes, I became frustrated. I loved the salmon the first time I had it – lightly crusted, and served with a curry sauce, green veggies, and mashed potatoes. The next time, the sides were completely different, and the sauce was too spicy. The time after that, the sauce wasn't even curried and the sides were different again.

One of the defining elements of the success of McDonald's (and the whole franchise concept) is in the predictability of their menu. Regardless of whether you are in Los Angeles or New York, you will get the same Quarter Pounder, right down to the size and shape of the patty and the exact order the toppings are applied. People like knowing what to expect, and repeat business comes as a function of the customer wanting the same (or a similar) experience to what they had the first time. If they wanted something different, they would go somewhere else.

It's a Business, Not a Playground

These business principles apply to much more than just restaurants. By being consistent, hiring the right people (and not just the ones you like), being strategic and not reactive, delegating to the right people, promoting the right people, and not trying to be a one-person show, you too can run your business more like a business, and less like a playground.

 

Leadership Learning from Horses: Life Lessons from the Herd

 

Leadership Learning from the Soul

Posted: 01 Jun 2009

Leadership Learning from the SoulI'm led to contemplation of leadership and the qualities needed to be a strong, competent leader, by a book I read, recently. It wasn't a book about leadership, to be honest. At least, not the kind of leadership needed to build a Xerox or an IBM or even a Google.

This book, The Soul of A Horse: Life Lessons from the Herd wasn't even written as a book on leadership. But, the lessons learned are of the highest order of leadership, in my humble opinion. They are powerful lessons, enduring, and infinitely challenging.

This book spun my world around a hundred different ways. It challenged my perceptions of this world I live in, where leaders are made through trial and tribulation, often at the hands of merciless schoolmasters or hardnosed parents. In this book, leaders are made by choice - not force.

Written by Joe Camp, director, writer, and producer of the Benji (dog) movies, popular earlier this century, the book is written for horse lovers. It's written to help human beings understand the leadership and followership mentality of a horse. I submit that it's in understanding why choose to horses lead or follow, that business leaders today could learn a little something.

Joe Camp is a unique individual. He proved that a dog could become the mascot of an entire country, with Benji. In this book, he steps off that familiar path (another lesson for leaders to learn) and painstakingly proves that horses can think. He carefully unveils the reality of horses on the plains, before man took charge of them and turned them into beasts of burden. He teaches the reader why the herd has to follow their leader - why that leader is beholden to the herd, and why humans have misjudged the majestic nature of the horse for so many years.

As I read it, I learned that horses exist to produce progeny; progeny that will continue the bloodline, from now to eternity. There is no other purpose than this. The leader must protect the herd, he must birth the next bloodline, and, with the matriarch, he must continually search out and discover safe, lush feeding areas. In the life of a horse, the herd is everything. Joe became leader of his small band of horses. He became one with the herd - by learning to speak their language.

I was reminded of how humans often congregate in herds, though we don't call it that. We use the same mentality horses' use - we choose leaders on the basis of their ability to take care of business, whether that's protection from the outside or from each other (even horses have their disagreements!). There can be no doubt that leadership in business requires integrity, dedication, assertiveness, and a willingness to sacrifice for the sake of the team. All attributes Joe will tell you that horses have, in spades.

In The Soul of A Horse Joe Camp details the necessity of patience, protection, understanding, and being one with your horse. It's a story of partnership - based on choice. It's a story of how to give up when it's time to give up (as in the story of how he could not keep one particular horse, but had to allow it to go on to a better home). Tough decisions are a part of leadership, and horses make them, too.

Joe Camp may have written a book about horses, about "Life Lessons from the Herd," but I read a book about leadership in a changing world. I read a book about leadership that is created by necessity, adopted by the strong, and accepted by the many. The community of man needs strong leadership, the way the herd needs strong leadership. It doesn't come without strength of character, and it isn't secured without sacrifice.

Like all good books, The Soul of A Horse is a starting point. It has lessons to teach, if you will but open your soul to learning them. Lead with intent, or not at all.

* * * * *

About the Author: Yvonne DiVita is the author of Dick*less Marketing: Smart Marketing to Women Online, a book about getting those baby boomer icons Dick and Jane to buy at your website. Follwing publcation of her book, she founded Windsor Media Enterprises, LLC. all about Books, Blogs and Beyond. Yvonne maintains a blog at LipSticking supporting her work in the women's market online. Yvonne is the VP of Web Communications at the Rochester Chapter of the American Marketing Association. She is quoted throughout the net on marketing to women, blogging for business, and publishing.

 


"Today, innovation is all about collaboration" [COOPERATION], [HELPFULNESS], [CREATIVITY], [AUDACITY]

 
Excerpt:
 
    "...we don't need more ideas. We have enough stuff to go around. What we need is more value in the world. And that's what innovation is."
 

Business Visionaries

Koulopolous On Innovation

Michael Maiello, 06.02.09, 06:00 PM EDT

A Q&A with Tom Koulopolous, the founder of Delphi Group.


Michael Maiello spoke with economist Tom Koulopolous on Forbes.com's Business Visionaries. (Click here to watch the interview.)

Mike Maiello: All right. Tom, thanks for joining us.

Tom Koulopolous: You're welcome, Mike. Thank you.

So, the topic is innovation. And the thesis is that innovation is not what we tend to think it is.

Right.

I don't just sit around waiting for lightning to strike in my brain and come up with that brilliant product.

It's funny. But, a lot of us, I think, we've been sort of brought up with this notion that innovation is all about the light bulb going off. Which is sort of the prototypical icon you have in mind when you think about innovation. And that's a view we've got from sort of the Edisonian perspective of the world.

Today, innovation is all about collaboration. It's not the lone genius off somewhere in a closet coming up with bright ideas. And frankly, we don't need more ideas. We have enough stuff to go around. What we need is more value in the world. And that's what innovation is.

So, you kind of have to change the way you look at your own relationship to the economy and the workplace. Because we were mostly brought up wanting to be imaginative heroes, right?

That's right. And none of this takes away from our ability to be imaginative or creative. I think we're all imaginative and creative in our own way. Granted, some of that gets driven out of us as we get older through schooling. And we could talk about that because there's some ways that we could perhaps not drive it out of children as readily.

But, look, you're right. The reality is you have to change the way you look at what innovation is. And in many cases, some of the best ideas that have come along recently have not been radical inventions. They've just been tweaking of what already exists. Even the iPod. Sort of the prototypical, the poster child of innovation over the last few decades.

Nothing was invented there. It was a new business model. It was a new market model and the componentry? It was all pretty much in place when Apple ( AAPL - news - people ) came to market with the iPod.

Meaning that there were MP3 players that were readily available and cheap, right?

You bet. And Tony Fidel who was the fellow who went to Apple, and really gave birth to the iPod, he went to a lot of those MP3 players and he said, "Hey, if we bring together this technology that already exists, we could develop a whole new marketplace." And everyone said, "That's crazy, Tony. Go some place else." And he finally ended up at Apple's doorstep, lo and behold.

And what's the role of style and panache in something like the iPhone?

There's always an element of style and panache in design to good innovation. I think you have to map it to the market. Into the psychology of the marketplace. Look at the flip video camera by Pure Digital. I mean, here's a device that was utterly simple and the marketplace embraced it, loved it. Today, you can personalize your flip any which way you want. It goes with colors and styles and patterns.

And they sold the company to Cisco ( CSCO - news - people ) for $560 million just a few months ago: five-year-old company, 100 people. I mean, that's innovation. They didn't build anything new. In fact, what they built was almost retro in many ways, right? Because Sony ( SNE - news - people ) and JVC were all building these complex camcorders and along comes the flip camcorder without even a zoom capability.

So, if I want a shot at being a part of a major success like that? I want to be in on the next flip phone, the next iPod, what kind of structure do I need around me? When I come to work, what has to happen?

Good question. The structure has a lot to do with it. The culture of the organization. The way in which it allows for failure in the organization. A lot of big companies don't like failure. Even short failures, small failures. And people are penalized when they fail. You want to create a company that tolerates a little bit of failure. Experimentation.

And a company that realizes innovation isn't about throwing more money at the problem. It's about taking things that are already there and creating a new business model around those things. And I think that's where the opportunity is today. To create those new business models. And they abound. They're everywhere. Amazon.com ( AMZN - news - people ) is a wonderful example. The Kindle is a great recent example. Change the business model, how you consume the information. I think that's the approach you want to take. Create some tolerance with failure and experimentation.

3M ( MMM - news - people )is a company that's often cited for allowing this failure. And sometimes profiting from outright failures. Can you talk a little about that?

Indeed. Well, I mean, the Post-It note is a classic example. But, 3M and the culture of tolerating failure of 3M goes back almost to the origins of the company. In fact, Dick Drew, who was the fellow who invented masking tape, was a fellow they had hired. He was a correspondence engineer. He didn't even have a degree.

And they hired him in the early days of 3M to go off and figure out how to build better abrasives. And Dick went to the body shops where they were painting cars. And he said, "You know what? What these folks need is not abrasives, but tape." And he went back to 3M and started playing around with tape.

And his boss said, "Dick, we're an abrasives company. We're not a tape company. Get off the adhesives kick." And Dick kept at it. And they couldn't fire him because they couldn't hire people at that point. And they couldn't afford new people. And after three years, Dick came up with masking tape. And at that point, the culture changed at 3M.

And 3M said, "You know what? We're not going to. We're going to tolerate failure. And we're not going to discipline someone for doing the right thing." And to this day, 3M actually allows its engineers to devote 20% of their time to non-project-essential activities. Things that don't have anything to do with their job day to day. What an amazing culture. And that has a lot to do with 3M's success. And they measure that. They measure that ability to innovate by how often their people come up with new ideas that they can repurpose. But, with the Post-It note, they weren't looking for that. They were looking for super glue. They weren't looking for a semi-permanent adhesive.

Here, they wanted an adhesive.

Exactly. They wanted a really fantastic adhesive. And along comes super, this sticky stuff that didn't really work very well. But, they filed it away. They put it in the corporate memory. And years later, they looked in the corporate archives and they found that they did have something that would work to create a semi-permanent Post-It note. And the rest has become history, as they say. So, you have to keep that corporate memory alive.

Now,Google ( GOOG - news - people ) has tried, I think, to take the 3M culture into the Internet age.

They've tried. It's not clear yet. It's early. It's not clear yet how well they will succeed. You certainly have to give them credit because they do experiment a great deal. And Google Labs is a wonderful example of that. If you go the Google site and you look at their Labs page, they're constantly recycling ideas and trying to find the next big thing.

They started a new venture fund now with a $100 million to invest in non-core areas. So, I'll give them credit. They're trying to do the right things. But market pressure is intense. When Microsoft ( MSFT - news - people ) and Intel ( INTC - news - people ) both tried to double down on their R&D investments recently during the economic downturn, they took quite a hit from their stockholders. Stockholders don't like to see that. They're very short-sighted. And it takes a lot of gumption and I think a lot of courage to invest long term in innovation.

Yeah. I wanted to ask you about that in our current environment because it's all good to say, "We tolerate failure." However, shareholders don't.

No.

And when things are really tight, as they are now, failure can be catastrophic.

Absolutely. That's a great question. I'll tell you what happens in that case. Large companies, unfortunately, just don't innovate as much in an economic downturn because stockholders don't tolerate failure. In fact, they barely tolerate maintaining the status quo when it comes to R&D investment. So, where will the innovation come from? It'll come from the small companies that don't have to account to stockholders. It'll come from the second-bedroom operations, the garage operations. And we forget that a lot of these companies--HP, Apple, Microsoft--these were all second-bedroom, garage operations.

In fact, at HP, they still have the HP garage that everything began in. So, these companies don't start big. They start small. And that's what I tell people. This is a great time for small companies to innovate. Because that really is where innovation ultimately is. The back bone of innovation is that small company mentality. That mentality.

And you're talking maybe even pre-venture level?

Absolutely. Small companies that are strapped for cash, don't have outside investors. Maybe have some family and friends. I think that really is ultimately where most of the innovation occurs. And we forget that 50% of all people employed in the U.S. are employed with companies of under 500 people. I mean, those are small, medium-sized businesses. And that's a big chunk of our employment base. So, we need those companies to be innovative, to come up with new ideas, and to capitalize on them.

Do you think the venture capital community is properly encouraging innovation at this point? It seems to me that they're being very hard on entrepreneurs.

Yes, unfortunately, when the economy gets tighter, VC comes with more of a burden. And I think that's what you expect. Look, venture capitalists are going to be more conservative in how they invest their money, and will require terms that perhaps extract a bit more leverage from the deal. What I encourage folks to do, small businesses to do, is to get the idea as far as you possibly can without outside capital.

But keep in mind that at some point scale has to take over. Speed to market is absolutely essential. And at some point, you have to give up a bit of that ownership stake. But hold on to it as long as you possibly can. That's the best way to build the idea. To have the latitude to build it. And then when the time is right, you give up what you have to give up to get to market in the fastest way.

What size are most of your clients? The people who come into your firm?

Most of my clients are actually large companies, Fortune 500 companies. But, what's fascinating to me. I didn't expect this, Mike. Recently, in the last 12 months, I've seen more medium-sized companies come knocking on my door. And I think part of that is because the innovation message really appeals to them. And they want to build a culture of innovation as early as they can.

They don't want to wait to be a big company to tackle that problem. They want to tackle it early. And that's good sign. I like that. I'm encouraged by that trend.

And how do people respond to this message of free to fail?

Surprisingly, small companies respond to it very well. Large companies have a tough time with it. If it's not really part of their culture, it's going to be very difficult to make it part of the culture in this economic climate. But small companies amazingly respond very well to it. And I think in large part because they realize that they have to somehow change the nature of how they operate, how they behave.

And it gives them an advantage to be more innovative. I call it the corporate canopy. It's kind of like a forest fire. The corporate canopy lets some sunshine in. Because the large companies aren't paying as much attention to when the small companies threaten them. That's a good thing for small companies because now they have some latitude. They can do things that otherwise might not last very long in the marketplace because a large company would co-opt their idea. So, I'm encouraged by what I see.

Do you find yourself ever butting up against the advice of other consultants? Particularly those who have that kind of input in/output out kind of equation, all you got to do is control your people.

Absolutely, when you deal with large companies, you absolutely come up against those sort of very operationally focused consultants. And, look, there's a role for healthy operations. The reality is that you have to perform well in the market to have a license to come back the next quarter and the quarter after that.

But, again, with smaller companies, I don't see that being the case. With smaller companies, there is a definite sense right now that there is an opening. That there's a bit of a green field to innovate. And if you can do that in three to four years time when the large corporates come back and start paying attention to innovation again, there will be a lot of value in those small companies. And M&A always follows a recession because those innovative ideas have to scale. And large companies will start buying those innovative ideas.

So, it's not too much to dream, then, for the entrepreneur to position yourself now for consolidation during the recovery?

Absolutely not. I think that is the ideal way to look at the three- to four-year horizon. Maybe five-year horizon. But the economy is turning around, apparently. It seems to be turning around a little bit. There is some light that's peeking through. And what I tell small companies is make that part of your strategy. Position yourself as innovative. That's a value that you have and that you bring to a larger organization. And that might result in an acquisition or a merger at some point.

Have you found that kind of risk aversion on the part of lenders, creditors and investors has translated to the smaller entrepreneur?

It has. And, unfortunately, we're not seeing enough involvement on the part of Washington, I think, to help that. Some of the community banks (I have to give them credit) are certainly trying very hard. Local and community banks are still trying very hard to support the entrepreneur. But, of the $1.4 trillion in stimulus and bailout between top and the Obama stimulus plan, I think less than 1% of it has gone to small business.

Don't tell AIG ( AIG - news - people ) that. They'll go after it.

But, that's incredible. Imagine, you know, you've got 50% of all the people employed in the country are employed by small business. And you've got 1% of stimulus going to small business. There's some things that are being done. The Obama administration is trying to sure up loans to small businesses and to guarantee more loans to small businesses.

But those are mostly for businesses that are already operating. Not those that might be starting up. So, I think we have to do a lot more to really encourage that sector of the economy.

Just because this might be our last chance to do so, I'd love to discuss GM and OnStar. Because that's another kind of amazing accidental story.

It is. And OnStar might be one of the few things, if not the only thing left at the end of the day that really has value from the GM journey, if you will, to be kind. Look, OnStar came out of nowhere. It was a complete accident. And Rick Wagner supported it. I mean, to his credit, one of the things that Rick Wagner did that I think really will be a legacy is the OnStar brand. And it's an incredible brand globally. It's being exported outside of the U.S. right now. We're not exporting much else from the U.S. automobile industry outside of the U.S. right now. So, I think it's an example of how even large companies can innovate if they try hard and if they put good intentions behind it. Unfortunately, one of the few examples in the automobile industry of where that happened.

Some of the OnStar origin is a little interesting. They had hired scenario planners from Shell who expected urban blight.

That's right. It's amazing how often we get the future wrong even when we apply very smart minds to it. And if you talk to Chet Huber, who still runs the OnStar division at GM, he'll tell you that when they first started OnStar, they had no idea that things like unlocking doors would have any value. Or that people would actually want to get directions from their OnStar system.

And today, OnStar can actually transmit a digital signature of the crash to the ER room. They're not doing that just yet. But they're experimenting with it. So that when you get to the ER room, the doctor knows what your injuries are before you even get there. And they had never even dreamed of this initially.

So, to do scenario-based planning is wonderful. But, the future's very difficult to predict. And the reality is it's why you have to tolerate failure. Because your journey to the future's always going to be an indirect one. And you have to have a built-in tolerance of taking those detours periodically. And they did for OnStar. And that's why I think it's evolved as a very successful brand.

What do you tell the small business owner or would-be business owner with an idea in terms of how to take care of themselves in the early years?

How to take care of themselves in the early years?

Yeah, financially.

Develop a passion for your idea and not only thick skin, but, I think a thick psychology that will allow you to deal with the turmoil, and the many detours that you will have to take. The biggest mistake entrepreneurs make is that they get so attached to their idea that they simply will not allow the market to shape it.

You have to market shape it. Don't get so attached to it that you're the only one who sees the beauty in the idea. This is like a mother and her baby. Every baby is beautiful to every mother. But some ideas? They have to change. Some quite radically, in fact. And I think entrepreneurs who will let the market take over, take the idea into their own hands and shape it are the ones who will be best off long term.

So, you have to have thick skin or a thick psychology to be able to do that. In terms of financially sustaining yourself, it's going to be a rough road. I have yet to find an entrepreneur who has not had to take longer than they thought it would take. That has not leveraged their home equity, refinanced their home. Done all kinds of things that otherwise rational people would not do. But you have to believe in that idea and believe it enough to let it grow. To let it expand beyond what your initial concept might have been of what it should look like. That's a tough thing. But it's a very important thing to do. And successful entrepreneurs let the market take over.

And who is the Innovation Zone written for?

The Innovation Zone. The book was originally for large corporates. And the intent was to get them to understand how they could create this culture. What I have found is that it's even more appropriate for small and medium-sized businesses who are trying to create this culture from the outset. And it gives you the foundation, the tenets that you need to establish a company where good ideas can thrive. And where people will get a fair shake when they come to you with an idea. And I think that's a good thing. Because our economy is going to grow because small businesses come up with new ideas. That's where the dreams begin.

So, I'm really encouraged to see that that audience, which I hadn't expected at the outset, has really embraced the book. But, look, at any point in time, innovation is a good thing. Whether you're one person in a garage or a 100,000 people in a global 2000 company. You still need to innovate. You have no choice in the matter, right? It's not an optional thing to do. So, I think there's food for thought for everyone there. But, it's encouraging to see small and medium-sized businesses really latch on to these ideas.

And this is book number eight?

This is book number eight, in fact. Yes. I have a passion for writing and my family has sort of followed suit in support of that passion.

You're typing number nine as we speak?

And I'm working on number nine as we speak.

Well, great. Hopefully, you'll come back when that's out. And thanks for joining us.

I look forward to it. Thank you, Mike.

 

Why “Goofing Off” At Work Boosts Productivity

 

Why "Goofing Off" At Work Boosts Productivity

June 6th, 2009

– Mike Elgan, Computerworld

Office "slackers" who sneak in a little Facebook and Twitter time do more work than the all-business, all-the-time folks.

Researchers at the University of Melbourne confirmed this little truism in a new study. Their research found that, on average, employees who use the Internet during work hours for personal reasons are 9% more productive than those who don't.

In my experience as a boss, employee and as a writer who thinks a lot about how technology affects attention and productivity, I think the Aussie researchers are looking at just one tiny piece of the attention-management puzzle.

I believe that not only are office slackers more productive than work-only employees, but that people who work from home are more productive than the office crowd — and for many of the same reasons, which I'll get to in a minute.

The researchers surmised that employees who do what they call "workplace Internet leisure browsing" (and what I call "Internet slacking") concentrate better after taking a mental break from work. But I'm not sure this explanation fully covers it.

Here are eight additional reasons why I think Internet slacking boosts productivity.

1. The subconscious mind keeps working.

Unlike physical labor, which stops when the worker stops, the mind keeps working on mental tasks when you're not thinking about them. This powerful process of problem solving happens when you're surfing the Web for fun, watching TV and especially while you're sleeping (hence the phrase, "Why don't you sleep on it?").

Internet slacking helps this process by getting the conscious mind, which is prone to getting stuck or blocked, out of the way.

2. It gets personal things off your mind.

If you're worried about your kids, or missing your spouse, or preoccupied with some pressing personal matter, you're not going to hit all mental cylinders in your work. Social networking, Twitter and personal e-mail let you quickly get in touch with friends and family, find out what's going on, then get back to work with full attention.

3. It builds work relationships.

Companies spend a fortune on lame team-building exercises and outings, which build work bonds only because everybody is suffering from the same forced interactions.

Social networking, on the other hand, can allow employees to build bonds at no cost to employers. Yes, people interact with family and friends who are not part of the company, but usually people interact with co-workers, too, and this can help build teamwork.

4. It converts real-time interactions into asynchronous ones.

A social interaction controlled by others (also known as an interruption) can devastate attention. I've found that a five-minute office "pop-in" by a co-worker can set me back the equivalent of an hour. This kind of concentration-shattering interaction is allowed — and even encouraged — in the workplace, while social networking interactions are frowned upon or even blocked. Why? Social networking interactions on Facebook and Twitter are, by definition, controlled by the user. They happen between, rather than in the middle of, bursts of focused concentration. They restore productive concentration without interfering with it.

5. It makes work more enjoyable.

People will hate their jobs if they have a strong desire to check in with Twitter, Facebook and YouTube during the day, but are blocked from doing so. If they're allowed to wander online, on the other hand, they'll be happier employees. And happy employees are productive employees.

6. It replaces bad slacking with good slacking.

If you think nobody ever wasted time at work before the Internet came along, well, you may also be interested in a bridge I'm selling on eBay.

People waste enormous amounts of time at work because of messy desks, inefficient processing of tasks, hallway chit-chat, long phone conversations and — the mother of all time wasters — meetings! All these activities look and even feel like work because they exhaust the mind and consume the hours.

Because people still have to meet their work objectives, deadlines and metrics for success, however, Internet slacking is likely to displace not productive work, but other (and lesser) forms of workplace slacking.

7. The Internet is educational.

Scanning blogs, RSS feeds and Twitter will inevitably introduce employees to wonderful time-management techniques, and stimulate the mind in other ways. (For example, this article you're reading now could be professionally valuable to you in some way. But aren't you supposed to be "working" instead?)

8. The mind will not be contained.

You can force an employee's body into a cubicle or office, but you can't force her mind to follow.

The human mind is a curiosity engine. Give it nothing to do but work, no way to satisfy curiosity or desire for social interaction, and it will rebel. More specifically, it will retreat into the daydreaming echo chamber. It will wander. It will seek ways to sabotage other employees (because that, at least, is interesting). It will employ its natural ingenuity to find ways to avoid work.

Turn the mind loose on the Internet, and it will likely go get whatever it needs when it needs it, then return back to focus on productive work stimulated, inspired and educated.

And finally, we come to telecommuters, extreme telecommuters and digital nomads, and why they're the most productive employees of all. I think the main reason is simply that these workers are unsupervised, and can freely surf the Internet for any reason at any time. (Plus, they don't have to sit through so many meetings or waste time commuting.)

As any telecommuter or mobile worker will tell you, they tend to establish a rhythm or process for managing work tasks with personal Web surfing that maximizes the quality of both.

It's time for managers to shed old and false assumptions about the relationship between Internet slacking and productivity, and treat all workers like telecommuters.

Slacking works!

Mike Elgan writes about technology and global tech culture. He blogs about the technology needs, desires and successes of mobile warriors in his Computerworld blog, The World Is My Office. Contact Mike at mike.elgan@elgan.com, follow him on Twitter or his blog, The Raw Feed.

 
 
 
 
February 17, 2009 (CIO) Millions of people have a personal online profile; they share photos, news and gossip with friends, spend hours updating their details and adding new friends. Welcome to social networking and the world of Facebook, MySpace and Bebo.
What makes social networking on the Internet so popular is the power it gives individuals to create, maintain and expand any number of networks to include family, close friends and people who share a similar interest, profession or hobby.
The growing popularity of Facebook, for example, has encouraged corporate marketing teams to explore the opportunities to be had by having a corporate profile; using their employees contacts for sales and marketing, effectively creating a snowball effect as the corporate message is passed from one network to another. These sites give them a direct route to targeted groups of individuals with similar interests and, most importantly, it's free.
There is no doubt that Facebook and other social networking sites have potential for commercial use but to what extent should organizations or businesses allow social networking at work? What are the concerns? Should employees have access to Facebook, LinkedIn and other social networking sites when they are supposed to be working?
The concerns
Social networking sites are the root of four problems.
Loss of productivity: According to a study by information security consultancy Global Secure Systems and the organizers of the Infosecurity Europe trade show, the use of such sites is costing U.K. business an estimated $12.5 billion per year in terms of reduced output. Another study showed that employees spend at least 30 minutes a day visiting these sites with some employees spending up to three hours of their working day taking care of their online profile.
Impact on network resources as bandwidth is consumed: In smaller organizations, unnecessary browsing, uploading to and downloading of files from social networking sites can eat up bandwidth thus affecting network resources.
Social engineering and phishing: This can result in data or identity theft. Most people would not divulge certain details to strangers but it is amazing what data can be gleaned from social networking sites--personal e-mail addresses and even social security numbers!
Sites are attractive to hackers and spammers: Social networking sites are attracting hackers armed with malware of all kinds: spyware, viruses and online scams. Hundreds of applications being developed for these sites are used as launch pads of malware such as Trojans.
What can businesses do?
There are three options.
1. Ban access to social networking sites (in an extreme case--block all Internet connectivity).
2. Allow employees unrestricted access, confident that they will only use it during their lunch break and they will not download material on to the network.
3. Monitor and limit staff access to these types of sites, including general Internet browsing and downloading.
Banning internet access outright is obviously counterproductive while allowing uncontrolled Web browsing is tantamount to leaving the front door to one's house open with the key in the lock.
The middle ground monitors all Web activity and controls it on a per user basis when social networking sites can be accessed at the office. Administrators can use Web monitoring software to block access during most of the day except during the staff lunch break or before and after normal office hours. The same software can be used to ensure that any files downloaded or links accessed online are checked in real time for exploits, malware and viruses.
If a company wants to make use of a social networking profile for marketing purposes, access should be given to those who will be updating the profile and all content should be monitored to ensure it is appropriate. Running third party applications should be discouraged.
Education also is important. If an organization wants its employees to be given restricted access to their social networking profile, it must be made clear to them that they need to be vigilant, avoid clicking on links that are suspicious, refrain from downloading files or applications that may be infected, and limit what details they add to their profile--details that could be used to steal identities and commit fraud.
Hackers are attracted to social networking sites because they see the potential to commit fraud and launch spam and malware attacks. Organizations, on the other hand, need to be made aware of the security risks involved and take the steps necessary to safeguard their systems and data yet allow the company to make the most of what the Internet and social networking have to offer.
David Kelleher is communications and research analyst at GFI.

The theory: The generality of people...live for themselves. The result: High divorce rate

 

divorce1Why are so many of my friends separating, some just a year or two after getting married?!

So I've got this theory.

The generality of people I know live for themselves. Herein lies the tragedy lies.

We want to develop ourselves, educate ourselves, so we can take care of ourselves, pamper ourselves, accumulate for ourselves, ensure security for ourselves… In extreme measures we want to be in the top school, the best company, drive the fastest car, earn the most, be the smartest, most powerful, most famous, most loved, etc.

To varying degrees, these desires drive us.

When we get married we suddenly have to start thinking for the other person, being considerate and making huge sacrifices pertaining to our deepest desires in life. Suddenly, another set of hands are grasping at the steering wheel of our life and tipping it away from some of our goals.

Many of us have no idea how to deal with this.

So much easier it is to decide to part ways. "She's getting in the way of my life."

Surely there is a reason why some of the world's richest and most developed nations (materially) have the highest divorce rates.

Many people rave about how a Scandinavian welfare state is the ideal place to gain citizenship. But Sweden has the highest rate of divorce in the world! Finland, Australia, America and other developed nations also fall into this top tier of sad stats.

Perhaps these are lands of material prosperity, but how about family prosperity? Everyone wants to migrate there, but are we prepared to weather a challenging family life? When we immerse our children in these cultures (and pat our backs for having successfully left Malaysia), are we equipping them with the right attitude to face the world that glorifies self-indulgence?

turtle-divorce1

There is this elderly couple I admire. When lamenting about how 8 in 10 couples these days divorce she shared some of her experience, "we used to scream, cry and fight it out. But not for a second did that thought enter my mind…"

It was a time where wives were less likely to hold jobs and were therefore less inclined towards even considering separation. It just was not an option. Perhaps it was easier then.

But whatever it is, today these guys are the picture of love. Yes, he is largely a gentle man whereas she tends to flash her iron fist every now and then, but at the end of the day, they are indeed signs of harmony and unity. He has learned how to accept her, she has learned how to accept him. Kinda. I think they're still learning. :)

I think my generation is going to have a really hard time with this.

We're so used to 'receiving' (from parents who want the very best for us, from maids) that 'giving' becomes such a difficult act.

But never mind divorce rates – less and less people are also getting married. The compounded conclusion – the world has more lonely people.

The insistent self asserting itself.

 

Thursday, June 4, 2009

Movement and cognidtion: Taking four steps back improved a subject’s accuracy...


June 1, 2009 | 0 comments

Our Bodies, Our Brains

Recent studies have shown that moving our body in certain ways can improve our ability to think. Christie Nicholson reports

60-Second Psych
Listen to this podcast:


[Below is the original script. But a few changes may have been made during the recording of this audio podcast.]

Remember the expression: "Talk to the hand."?

Since it came from: "Talk to the hand, 'cause the face don't give a damn." I'd say it's a negative statement.

Well, regardless of the words, the image of a pushed out arm is often connected to something negative.

And an arm beckoning towards oneself is typically connected to something positive.

In fact, body movement can become so strongly connected to the accompanying thoughts that the mere movement itself can elicit associated feelings, according to studies.

A recent experiment published in Psychological Science shows that approaching or moving away from an object can actually affect our thought processes. And body movements which are connected to negative emotions tend to enhance cognitive ability. The authors say that's probably because adverse situations typically require more cognitive control to deal with potentially bad consequences.

Working with 38 subjects, the scientists confirmed that either a step forward (a typically positive movement) or a step backward (usually negative) significantly changed one's ability to perform a mental task.

Taking four steps back improved a subject's accuracy and timing on the task, whereas taking four steps forward led to longer processing times and more errors.

Gives you a new angle on the line: "Take a step back and think for a second."

—Christie Nicholson


60-Second Psych is a weekly Podcast. Subscribe to this Podcast: RSS | iTunes


Source: http://www.scientificamerican.com/podcast/episode.cfm?id=our-bodies-our-brains-09-06-01&sc=WR_20090602

Wednesday, June 3, 2009

What Is This Recession Here to Teach You?

 
An interesting post from OPEN Forum by American Express OPEN.
 

What Is This Recession Here to Teach You?

Posted: 01 Jun 2009

detourThe reports of diving revenues and continued economic downturn have many businesses rethinking any visions of growth projections. The hot phrase these days is, "flat is the new up."

And that may indeed be your most prudent short-term strategy – focus on ways that allow you to hang on and retain the business you currently enjoy rather than flitter about looking for new markets to save the day.

There are a handful of tactical moves that you should consider in this vein if you have not already.

Focus on customer service

Sure, you should always do this, but now's the time to revisit this entire category and start looking at everything your business does, with regard to a customer, as customer service.

Map out every current and potential contact with prospects and customers and ask yourself how you could turn each one into a marketing opportunity. Now, I don't mean a sales opportunity so much as I mean an opportunity to enrich the relationship and enhance the experience.

Then, go about putting your energy into building processes that allow you to take full advantage of the touches created by marketing and sales, as well as finance, delivery, support and service functions.

Add price points

There is a natural tendency to want to cut prices to retain business, heck, maybe your customers are even asking you to do so, but resist. In most cases, lowering your prices simply guts profits and devalues your products and services in the future.

Instead, look for new ways to repackage, reformat and reconfigure offerings to add more value and/or create entirely new price points and offerings.

If you sell a $5,000 service for instance, figure out how to build a $79 and $499 product package that would allow someone to become your customer with low risk and still experience your brand and awesome people.

This is a great business strategy in general, but it really shines when budgets get tight and buyers become more deliberate with spending decisions.

Keep long-term objectives

Those growth projections, innovations and market opportunities you identified last year are still valuable drivers for the long-term health and direction of your business – don't abandon them.

Think of the current climate as a bit of a detour on the road to your final destination. Sure, it may seem like a hassle, and maybe you'll arrive a little later at your destination than you planned, but, what if on this new course you also got to glimpse some interesting new scenery, learned much more about how to work together with your trip mates, and came out the other end with a fresh perspective on your industry in general. Maybe this forced side trip is really an unexpected and valuable part of your education.

Don't over correct, just look for what you are meant to learn on this new path and keep the long-tern goals on the white board for all to see.

Image credit: Joshua Davis